Collaboration · Sharing

How can I share?

Sharing narrows down in three steps:

• Organization invitation: Invite teammates to the organization first. Organization roles are Admin and Member.
• Workspace access: Add organization members to a workspace, or grant workspace access to a group.
• Folder permissions: Grant Read, Write, or Admin access per folder, to people or groups.

Who has deletion permissions in a shared folder?

Members with Write access or above can edit and delete workbooks within the folder. Members with Read access can only view the contents. Moving or deleting the folder itself requires Admin access.

Can I bring back something I deleted by mistake?

Yes. Deleted workbooks, tables, pages, workflows, and folders stay in the trash for 30 days. Right after deleting, click Undo on the notification. After that, go to Settings → Workspace → Trash and click Restore. See Trash for details.

How many people can I share with?

• Organization: You can invite as many members as the seats in your subscription plan. A person who belongs to several workspaces still uses one seat, and only the organization owner can add seats.
• Workspace: Organization members can be added to any number of workspaces without consuming extra seats.
• Folder: The folder’s creator (or the workspace owner) can start restricting access, after which only the granted people and groups can enter.

Can multiple people edit at the same time?

Simultaneous editing is not currently supported. When multiple people access the same workbook, only one person can edit at a time.