Permissions
Gridie controls access across four layers — Organization, Workspace, Folder, and Group. Each layer narrows the one above it, so you can give every person exactly the access they need.
The Four Layers
- Organization: The top-level account that holds billing, members, and workspaces.
- Workspace: A space for a team’s work, with its own members and settings.
- Folder: Where workbooks, tables, and pages live inside a workspace. Access is set per folder.
- Group: A reusable set of people you can grant workspace or folder access to all at once.
Organization Roles
Everyone in the organization has one of the following roles.
| Role | Can do |
|---|---|
| Owner | Manage everything in the organization, including billing, transferring ownership, and deleting the organization |
| Admin | Invite and remove members, create or delete workspaces, and manage integrations and seats — but cannot change the payment method or ownership |
| Member | Belong to the organization and work only in the workspaces they’re given; cannot manage organization settings |
Workspace Roles
Within each workspace, members hold one of the following roles.
| Role | Can do |
|---|---|
| Owner | Manage everything in the workspace, including transferring ownership and deleting it |
| Admin | Rename the workspace, manage members and groups, and configure the database, schedules, and more |
| Member | Belong to the workspace and edit shared folders; restricted folders require being granted access |
A workspace Admin manages the workspace itself. Access to the data inside folders is decided separately by folder permissions.
Folder Permissions
Folders hold your workbooks, tables, and pages. You can grant a person or group one of three levels per folder.
| Permission | Can do |
|---|---|
| Read | View the contents of the folder |
| Write | Create, edit, and delete contents — but cannot move or delete the folder itself, or change its sharing |
| Admin | Everything Write can do, plus moving and deleting the folder, and granting or revoking access for other people and groups |
Ownership and Restricting Access
The person who creates a folder can manage it. An unrestricted folder is editable by all workspace members, and only its creator (or the workspace owner) can start restricting it — restricting means adding the first access grant. Once a folder is restricted, only the people and groups you grant can get in.
Setting Folder Permissions
- Right-click the folder you want to set permissions for, or click the
...menu next to the folder. - Select Manage Permissions.
- Select a person or group and specify the permission level (Read / Write / Admin).
- Click Add to apply immediately.
Permission Inheritance for Subfolders
If a folder has subfolders, the subfolders automatically inherit the parent folder’s permissions. Permissions cannot be changed separately on an inherited folder — you must modify them at the parent folder level.
Deleting Folders
Only members with Admin permission on a folder can move or delete it.
Deleting a folder also deletes all workbooks inside it. Make sure to download any necessary files or move them to another folder before deleting.
Groups
A group bundles people together so you can grant access once instead of person by person. Members of a group hold one of two roles.
| Role | Can do |
|---|---|
| Manager | Add and remove group members |
| Member | Belong to the group and receive the workspace and folder permissions granted to it |
A group can be granted access to a workspace or folder, and the group’s access level — Admin or Member for a workspace, or Read / Write / Admin for a folder — applies to every member. Groups can also be nested: a group can contain sub-groups, and membership rolls up so sub-group members inherit the parent group’s grants.
Related
- Workspace — how members and roles work inside a workspace.
Note on Simultaneous Editing
Gridie does not currently support simultaneous editing. If multiple people access the same workbook, only one person can edit at a time.
Real-time simultaneous editing is planned for a future update.